"Holy Spirit Parish is a Catholic community that vibrantly celebrates the living presence of Jesus Christ in our lives. As a family of believers, we gather to deepen and strengthen our faith through joy-filled worship, education and fellowship. Inspired by the Holy Spirit, our faith comes alive as we live it each day in service to others."
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LITURGY > MASS COORDINATORS

Ministry Description: Mass Coordinators collaborate with all ministers that serve at Mass and ensure the quality of our Liturgies

Mass Coordinator Contact: Terri Lopopolo, 997-8870

Table of Contents

Mass Coordinator Schedule
Ministry Description
Hand Book (Mass Coordinator specifics are highlighted in bold in the text)

Diagrams

Ministry Description

Objective:

  • To enable the prayerful celebration of liturgy at every regularly scheduled Saturday Evening and Sunday Mass as well as Masses scheduled during the Christmas and Easter season by the Holy Spirit community.
  • To ensure the quality of the Holy Spirit liturgical celebrations by assisting the liturgical ministers in their duties and managing any distractions that can occur.
  • Care is taken to reflect the diversity of the Parish Community, thus members of this Ministry includes men and women of various ages, social and ethnic backgrounds, married and single.

Duties and Responsibilities:

  • Recognize that appointment to this ministry is for the purposes of meeting the needs of the Parish Community in the celebration of all scheduled Parish Masses.
  • Secure the monthly schedule for service at scheduled Parish Masses, from the designated location, in a timely manner. If a schedule conflict does occur, then it is your responsibility to secure a substitute.
  • Arrive in a timely manner, at least 30-60 minutes prior to the start of the Mass for which one is scheduled to serve.
  • Wear appropriate attire and be properly groomed when serving in the role of Mass Coordinator; appropriate attire is formal attire or business casual....please note: no blue jeans or shorts at any time!
  • Perform the duties as outlined in the Mass Coordinator procedures document
  • Willing assist and manage the celebration of the liturgy.
  • Engage in full participation in the Mass, i.e., joining in the singing, extending a Peace greeting etc.
  • Participate willingly in training and/or scheduled ministry meetings.

Qualifications:

  • Is a fully practicing Catholic known to be committed to growth in holiness.
  • Possesses a sense of liturgical prayer.
  • Is at least sixteen years old and is a fully initiated Catholic (Baptized, Confirmed and receiving Eucharist)
  • Dependable, responsible and accountable and has a passion for liturgy.
  • Knows the community of liturgical ministers as well as the worshipping community of Holy Spirit.
  • Knows the order and parts of the Mass and understands the natural flow of liturgy.
  • Needs to be familiar with the functions of all the other liturgical ministers
  • Is flexible and able to adapt to a changing situation.

Relationships:

Responsible to the Holy Spirit Liturgy Director, the Liturgy Chairperson and the Pastor; works in collaboration with all Liturgical Ministers at scheduled Masses.

Hours Needed:

  • 3-6 hours per month for regularly scheduled Saturday Evening and Sunday Masses; Masses during the Christmas and Easter Season; other Liturgical celebrations for which members of the Ministry may be needed.
  • 3 hours per month for training and formation.

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Handbook

Preparation before the Eucharist

      • Read the Mass Coordinator notes sent each week by email prior to the Saturday/Sunday liturgies.
      • If you are coordinating the 5:00pm Mass, arrive at 4:00pm to open up the church. If someone is there to receive confession, please call Fr. Brendan to inform him.
      • For all other masses arrive 30 minutes early and review Mass Coordinator notes on the notice board facing the sink in the sacristy for any last minute special instructions or changes.
      • At the 5:00pm, 8:00am and 6:00pm Masses, unlock the front doors of the church, the Marian Door, the creek side doors and the Redmond doors.
      • At the 5:00pm, 8:00am and 6:00pm Masses, make sure the lights in the church are turned on.
      • At the 5:00pm and 8:00am and 6:00pm Masses, take the tabernacle key from the safe and place it into the tabernacle lock.
      • Check the level of hosts in the ciborium.
      • Put the correct number bread trays on the Daily Mass table to the right of the tabernacle.
      • Place the correct number of glass wine cups on the credence table. Remember there should be 2 wine cups for every bread tray.
      • Place the correct number of purificators on the credence table with the cups.
      • Purificators, corporals and some Lavabo towels will be kept in the shelves under the Daily Mass table
      • Make sure the antibacterial dispenser is filled, working and on the credence table.
      • Place the Chalice, with the corporal and purificator on top, on the credence table.
      • Light the Paschal Candle if appropriate
      • Set up the Sacramentary for the Presider.
      • At the 5:00pm Mass during RCIA season only – place an acolyte candle for RCIA dismissal at foot of ambo.
      • If there will be a Sprinkling rite, place the holy water vessel (this is one of the lighter weight bowls) with an aspergillum on the ledge of the Baptismal font prior to service. Do not fill with water; the Presider will do this during the rite.
      • If incense will be used, please consult the special instructions for incense posted in the Sacristy.
      • Make sure you have enough EMOEs for all the stations. Make sure the Altar Servers and Lectors have also signed in. Look for substitutes in the Community just in case.
      • Greet Visiting Presider, provide guidance to him for Holy Spirit Eucharist’s Liturgy and answer any questions he may have. Introduce him to the other ministers serving at the Mass.
      • When the procession assembles keep the ministers close to the back row of the church.
      • When the Presider asks people to greet one another, please light the processional candles.
      • If the Presider has not arrived at 5 minutes before the start of Mass, begin to look for lay Presider.
      • If a Presider has not arrived by 10 minutes past the Mass start time, then conduct a Communion Service without the Presider. Inform the Community. There is a ritual book for Sunday Services in absence of a priest.

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Introductory Rites

Assembly of the procession

      • All procession participants should gather by the main doors of the church 5 minutes prior to the beginning of Mass. This includes the Presider.
      • Participants line up according to proper procession order. (Incense Bearer if appropriate, Cross Bearer, Candle Bearers, Lectors with Book of Gospels, EMOEs, other people if appropriate, and Presider.) Mass Coordinator can assist with this.
      • Mass Coordinator will light the candles right before the procession starts.
      • Presider proceeds to the altar for the Call to Worship.

Call to Worship by the Presider

      • Mass Coordinator should let the Presider know that mass is ready to begin before he proceeds for the Call to Worship
      • Presider greets the Community and asks visitors to be recognized.
      • If first Sunday of the Month, Presider will ask for birthdays and anniversaries within the month
      • Special recognition given to 25th, 50th and above anniversaries and special event birthdays.
      • Presider invites Community to greet each other by name and moves to the back of church.

Entrance Song/Procession

      • Cantor/Music Group will begin the processional song once the Presider has returned to the back of church and receives a signal from the Mass Coordinator.
      • If incense is used the Incense Bearer leads the procession, and stands at the foot of the altar until the Presider reaches the altar.
      • Cross Bearer leads the procession or follows the Incense Bearer if appropriate, pauses reverently at the foot of the altar and then places the cross in the holder behind the altar, and proceeds to his/her seat.
      • The Candle Bearers proceed to the ambo side of the altar and place the candles in the candle stands by the ambo. Proceed to the back of the altar to their seats.
      • Lectors follow the candles in procession; Lector 1 carries the Book of Gospels with book opening held to their left, proceeds to the foot of the altar. Lector 1 does not bow, but instead pauses reverently at the foot of the altar table, and then proceeds behind the altar and places the Book of Gospels in the stand on altar, with the opening to their left.
      • The other 2 Lectors follow behind the first Lector to the altar table; bow and then all Lectors proceed to seats.  Each needs to leave enough space between them so they do not run into each other.
      • EMOEs follow the Lectors in procession; they bow to the altar table and proceed to their seats within the community. Please keep enough space between pairs of EMOEs so you don’t run into each other.
      • The Presider proceeds to the foot of the altar.
      • Presider kisses altar and proceeds to his seat.
      • After the Presider has arrived at his seat, Cantor/Music Group will finish current verse of song and do one more verse before concluding. Make sure that at least 2 full verses of the Processional Song are completed before ending.

Greeting by Presider

Penitential Rite or Rite of Blessing and Sprinkling Holy Water

Kyrie – typically used with Penitential Rite Form A (Confiteor).

Gloria – omitted during Advent and Lent, sometimes this may be sung

Opening Prayer

LOW dismissal

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Liturgy of the Word

First Reading

Responsorial Psalm

Second Reading

Gospel Acclamation

Gospel Reading

Homily

  • Mass Coordinator should put out appropriate amount of wine and bread and place them on gift table. In general, start with 4 loaves of bread and 1 1/3 cups of wine. Remember that 1/3 measuring cup of wine and 1 loaf of bread will accommodate about 50 people. Also add about 20 hosts to the bread bowl as well.

Dismissal of Catechumens and Candidates – (5:00pm Mass only during RCIA season)

      • Immediately after the Homily Lector 1 and Lector 2 should approach the ambo as the Presider stands up.
      • Presider calls the RCIA candidates forward along with their Dismissal leader(s). If the Presider forgets, the lectors or Mass Coordinator should try to get his attention to remind him.
      • Lector 1- presents the Lectionary to the Dismissal Leader.
      • Lector 2- lights the acolyte candle located at the foot of the ambo from the ambo candles and presents to one of the Catechumens or Candidates
      • Presider asks the Community to raise hands in blessing, makes a blessing and dismisses them.
      • Music is played as they process out of church. Please use a song that is know to the Community such as “Christ be our Light”

Special Rites within the weekend liturgies

Profession of Faith

General Intercessions

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Liturgy of the Eucharist

Preparation of the Altar and the Gifts

Prayer over the Gifts

      • The Chalice Bearer goes to the bottom shelf of the credence table and gets the Lavabo bowl (large bowl with water).   The Book Bearer gets the towel for the washing of the Presider’s hands.  Both proceed to the altar.
      • The Cross Bearer holds the cruet and pours a small amount of water on the Presider’s hands for washing.
      • Altar Servers replace the Lavabo bowl, towel and cruet on the bottom shelf of the left credence table.
      • Altar Servers then process to the back of the altar and stand at the foot of the altar for the entire Eucharistic prayer.
      • If there is only one Altar Server, the Mass Coordinator should assist. The Altar Server should get the cruet and the Mass Coordinator should take care of the bowl and the towel.
      • Offertory song concludes by finishing the current verse of the song.
      • Presider proclaims the presidential prayer.

Preface

Holy, Holy, Holy

Eucharistic Prayer

Memorial Acclamation

Amen

Lord’s Prayer

Sign of Peace

      • The Mass Coordinator and EMOEs should proceed to the credence table during the Sign of Peace.
      • The Mass Coordinator should be ready to assist the Altar Servers with getting ready for the distribution of Communion.
      • During the exchange of the sign of peace, Altar Servers exchange the sign of peace with the Presider, each other, and then go to the credence tables to bring the cups, bread plates and purificators to the altar. Please carry the wine cups 2 at a time. You will need to make multiple trips.
      • When all the cups and plates are on the altar, the Altar Servers should go to their position in line for the reception of Communion.
      • After sanitizing their hands, the EMOEs then proceed to the Redmond side of the altar for reception of communion.  Bread EMOEs line up first followed by wine ministers as shown in diagram.
      • Cup/Pour and Cup/Assist positions proceed to the Presider’s right side by the altar.

Breaking of the Bread

      • Presider breaks the loaves of bread in half and distributes the halves into the glass bread glass plates. The plates used for the front stations should have enough bread for 200 people. The plate for the creek side of the church should have the smallest amount of bread. The hosts should be evenly distributed between all trays.
      • The Cup/Pour assists the Presider by pouring Consecrated Wine into the cups as soon as the Presider breaks the bread. When finished pouring Wine into cups, give the flagon back to the Mass Coordinator.
      • Mass Coordinator accepts bread bowl from the Presider and the wine pitcher from Cup/Pour and places the bowl on the bottom shelf and the pitcher on the top shelf of the left credence table.
      • The Mass Coordinator moves the water cruet from the bottom shelf to the top shelf of the left credence table, next to the pitcher.
      • Lamb of God is sung by Music Group/Cantor
      • Presider prays, “This is the Lamb of God…”

Communion

      • Presider receives Communion under both Species.
      • Presider distributes Communion under both Species to the Cup/Pour and Cup/Assist positions. 
      • Presider should give the Chalice to the Cup/Pour position and a cup to the Cup/Assist.
      • Presider distributes Consecrated Bread to the Mass Coordinator, the instrumentalists and Cantor from the music group, then the other EMOEs and Altar Servers. He then proceeds to his station and faces the altar.
      • After receiving Communion, the cup pour follows the Presider to distribute wine to the ministers behind the altar.   The cup assist should help if 4 or more ministers.  If fewer than 4 ministers, the cup assist will proceed to the EMOE line and give wine after they have received Eucharist from the Presider.
      • The cup pour will join the cup assist in giving wine to the EMOEs, but the cup pour will go to the middle of the line and end with the altar servers
      • Remember, please wait until the EMOEs have received the bread before giving them the wine
      • Once an EMOE has received Communion under both species, immediately go to the altar and pick up your plate/cup. If you are a bread EMOE, make sure you pick up the plate closest to your position since the Presider divides the bread according to the number of people in each section
      • If you are a cup minister, please select the cup that is most appropriately filled with amount of wine that fits your section.  Not all cups will have the same amount of wine.
      • All EMOEs and Presider continue to face the altar until the Presider signals to begin distribution
      • Community led by Cantor/Music Group begin Communion procession song
      • Once the Communion distribution begins, the Chalice Bearer will go up to the altar, fold the corporal and  place it on the right credence table,
      • If the Sacramentary is on the altar, the Book Bearer takes it and puts it on the presider's chair.
      • There should be nothing left on the altar. Then proceed to their seats and remain standing.
      • The Community remains standing during the distribution of the Eucharist until the last person has received including the Music Group.
      • Ushers can help with the flow of people for Communion distribution.
      • Ushers inform EMOEs to distribute Communion to disabled    community members.
      • When children come forward to receive, please try to bow down to their level when presenting them with the Eucharist.
      • If you run low on bread or hosts, signal the Mass Coordinator.  If Communion is running low, the Mass Coordinator may ask you to break the host.  Please follow the Mass Coordinator’s instructions.
      • If you run out of wine, inform the Mass Coordinator and the closest wine minister so they can change position to accommodate your line as well as their own.
      • If your position is done, please look to see if you can be of assistance at another station or ask the Mass Coordinator.  If you have extra bread, give it to another bread minister.  ( Please try to use all the bread on your plate)
      • If you drop bread/hosts, immediately stop and pick it up and either consume it or put it aside on your plate.  If wine spills, signal for the Mass Coordinator who will cover the spill with a purificator.
      • If someone is coming for a blessing, not Communion, (arms crossed), please touch their shoulder and say the following: May the Almighty Father bless you in the name of the Father, the Son and the Holy Spirit".
      • Mass Coordinator should look for any EMOE or the Presider who needs additional hosts from the Ciborium during distribution. When providing more hosts, please place them into the bread tray on the side that they are holding the tray.
      • When the Presider has completed distribution, he can give his bread plate to the Mass Coordinator and return to his seat. 
      • When an EMOE has concluded Communion distribution at their station and there is no other station to help, they return their vessel to the credence table or to the Mass Coordinator and return to their seat.
      • The Mass Coordinator will collect any remaining Consecrated Hosts into the ciborium and places it into the tabernacle.
      • The Mass Coordinator will also collect any remaining Consecrated Bread into one tray and cover with a corporal. Once complete, the Mass Coordinator quietly returns to the Sacristy area for the remainder of the Mass.
      • Once everyone has received Communion, Presider will signal Community and the Altar Servers to be seated for Silent Prayer.
      • Silent prayer is observed for an appropriate period of time. A meditation song may be sung during this sacred silence.

Prayer After Communion

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Dismissal Rites

Announcements - Presider

4 Minute Catechesis - Presider

      • Ushers may take up a second collection during this time.
      • After 2nd collection, put money into appropriate envelope, seal, sign and date and put into the sacristy safe.

Greeting- Presider

Blessing – Presider

Dismissal- Presider

Recessional

      • Community led by Cantor/Music Group begins recessional hymn
      • When the Presider goes up to the altar, the Cross Bearer proceeds to the back of the altar, removes the Cross from the stand and proceeds to the foot of the altar to stand directly behind the Presider.
      • Book Bearer and Chalice Bearer follow the Presider to the foot of the altar. Stand on both sides of the Presider.
      • Lectors proceed to the foot of the altar and stand on either side of the altar servers.  Lector 1 should be on the right (when facing the altar) of the altar servers and Lectors 2 and 3 should be on the left of the altar servers.  Do not process out with the Book of Gospels.
      • EMOES go to the altar and stand on either side of the Lectors on the side that they served Communion on.
      • There should be an equal number of ministers on both sides of the Presider. 
      • Recessional begins at the second verse of the hymn.  When the Presider bows, all bow and turn to process out.  Cross Bearer first, then the 3rd Lector, then the outermost EMOEs, followed by the next EMOEs and so on, then Lectors 1 & 2, any additional people (Baptisms, new parishioners, etc.) and then the Book Bearer, Chalice Bearer and Presider.
      • Mass Coordinator takes the missal from the Presider as he exits the church.
      • Ushers select children to stand by the doors and hand out bulletins or hand out themselves.

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Duties After Mass

      • Assist the EMOEs in consuming any remaining Consecrated Wine or Bread.
      • Check whether the Altar Cloth needs to be cleaned, if it does please place it folded in the sacristy and it will be cleaned.
      • Double check that all ministers have completed their after Mass duties.
      • After 5:00pm, 11:30am and 6:00pm Masses, place the tabernacle key into the safe.
      • After the 5:00pm, 11:30am and 6:00pm Masses, double check that the church is locked up and lights are out.
      • After 5:00 pm, 8:00 am, 9:30 and 11:30 am remove bulletins from doors and place them back to sacristy.
      • After the 6:00 Mass, leave some bulletins on the gift table for morning Mass community.
      • After 5:00, 11:30 and 6:00 pm stack large collection baskets on top of safe in sacristy.
      • After 5:00 pm, 11:30 am and 6:00 pm close and lock windows and doors, turn off lights and fans, make sure the candles are out, turn off lights in restrooms.
      • After 5:00 pm and 11:30 am, close and lock school gate.

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